Understand
AI, language models and differences between tools for the team to share a common base and vocabulary.
KarminaAI StudioAgents · Services · Training
Third sector · AI training and implementation · 2026
Train the team. Then transform the work.
A journey of Utopiq and Associació Alba to convert a shared AI base into criteria, prioritized processes and an applicable roadmap.
EntityAssociació Alba
ProjectTraining + implementation
PeriodFebruary — August 2026
RouteLearn · Ideate · Prioritize · Apply
The context
An organisation with fifty years of history needs more than generic training.
The Associació Alba accompanies people in vulnerable situations and their families, and works for an inclusive and committed community in Urgell and Segarra.
Its activity connects educational and therapeutic support, community inclusion, training and work, culture, leisure and support to families. This diversity of services also implies very different data, teams, processes and responsibilities.
Introducing the AI could not consist of teaching a tool and finishing the project. A shared foundation was needed to protect data and rights, understand real processes and help the team decide where AI could be useful — and where it could not.
“Training should cease to be content that is listened to and become a capability that the organization can apply.”
A project in two phases
Learn first. Provide support next.
The training prepared the language, tools and boundaries. The second phase brought this knowledge to the work processes and decisions about the future of the organization.
01Training→02Implementation
A CAS IS NOT COPY
We can understand what is transferable in your context.
In a free video call we will separate the useful idea from the one that depended on the client, the data, the team or the specific moment.
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Phase 1 · Training
Twelve hours to build foundations everyone could share.
Starting in February 2026, four three-hour sessions introduced the AI language models, new tools, and the European ethical and legal framework to all staff.
Practicing
Exercises on administration, finance, grants, projects, communication and knowledge management.
Protect
Personal data, risk, European framework, verification, transparency and professional responsibility.
Apply
Templates, shared projects and artifacts built from the needs of the same entity.
The Bridge
Understanding a tool is only the first step. Change comes when the organisation knows where to apply it and how to govern it.
TrainingReal ProcessesInternal capacity
Phase 2 · Implementation
Two months alongside the teams, moving from “what is it?” to “what do we do now?”.
Starting in May, Utopiq combined auditing, training, co-creation, prioritization and a stock market of hours to shape a realistic adoption.
- 01
Audit
Needs, organization chart, systems, data, governance and risks before proposing any automation.
- 02
Train
Focused work with key profiles so that the general base becomes role practice.
- 03
Ideate
An Ideaton to map processes of all departments and make opportunities and limits emerge.
- 04
Prioritize
Impact, feasibility, complexity, risk and actual absorption capacity as selection criteria.
- 05
Accompany
Exchange of hours to turn priority cases into pilot tests, habits and reviewable decisions.
The idea and the project in figures
Participation also builds infrastructure.
The figures describe scope, participation and capacity created. They do not convert future estimates into already achieved impacts.
An initial base distributed in four sessions of three hours.
AI, tools, practice, ethics and European legal framework.
Participants in the July 3 Ideató session.
Different views on processes, data, impact and risk.
Cases documented, analyzed and ordered by horizon.
Priority entry points to start with an assumable scope.
Comprehensive deployment roadmap horizon.
Intermediate self-assessment collected from 17 responses.
Six quick wins
Start where value is possible, without skipping the groundwork.
Prioritized initiatives combine utility, feasibility, achievable risk and a sequence that the organization can absorb.
Inclusive communication
Materials, pictograms and accessible formats with a stable library and professional review.
Maintenance
Operational knowledge, monitoring of actions and understandable instructions in the centers.
Grants
Detection of opportunities, fits with projects and monitoring of deadlines.
Contact Management
A shared basis to avoid duplication and give continuity to relationships.
Support for professionals
Information prepared to facilitate substitutions and continuity of service.
Mobility
Transport data to order routes and reduce inefficiencies and footprint.
YOUR START POINT
Tell us what you want to transform.
A summary of the challenge, the current process and the expected result is enough to begin to value a route of its own.
Applied ethics
When you work with people, judgement is central.
Decalogue and ethical guidance turn the general framework into everyday decisions adapted to the reality of the Associació Alba.
Protected Data
No personal or sensitive data of users in free or non-governed tools.
Human review
No official document comes out without a person who validates it and takes responsibility for it.
Verifiable Sources
The AI helps read and prepare; official sources continue to be the reference.
Non-delegable decision
The AI does not decide on rights, services or vulnerable people.
The AI can prepare, sort, compare and propose. The responsibility for the decision remains human.
What’s inside the organization
The training ends. The capability remains.
Deliverables preserve the memory of the process: what has been learned, what has been prioritized, why, under what conditions and with what responsibility.
Full route
Thirteen proposals arranged in three horizons, with phases, dependencies, responsible and estimated costs.
Quick wins route sheet
Six initiatives with a specific entry point, indicators and deployment conditions.
Results of the idea
Trace the ideas, the votes, the prioritization criteria and the why of each decision.
Comparison of tools
Alternatives, functions, prices, advantages, limits and maturity scenarios.
Ethics Decalogue and AI
Brief principles for turning the framework of responsibility into a daily criterion.
Own ethical guidance
Guidance adapted to the data, services and responsibilities of the Associació Alba.
Materials and artifacts
Topics, recordings, templates and resources built during training and implementation.
Continued
A bag of hours to support pilots, adjustments and tracking after delivery.
A tour, not an isolated session
From February to August, with the next steps prepared.
- February
Start the training
Twelve hours to introduce the AI, practice with tools and build shared criteria.
- May
Targeted Training
The knowledge is transferred to administration, finances, grants and projects.
- 3 July
Ideató
Twenty-six professionals work in five groups and document thirteen proposals.
- August
Delivery
Roadmaps, tools, materials and ethical framework remain within the organization.
- After
Follow
The hour bag allows you to accompany pilots and measure the real impact of the deployment.
Karmina, the agency behind the Studio
Why Karmina?
Behind Karmina AI Studio there is an agency with track record, team, scale and applied experience in real organizations.
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B CorpCertified companyThe verifiable result
An organisation that knows what AI is, where to apply it and how to move forward.
The success of the project is not having produced thirteen ideas. It is to have left a common language, practice on real processes, six entry points, a criterion to prioritize and an initial architecture of governance.
The impact metrics of the — pilots recovered, quality, adoption, revenue or service enhancement — will have to be measured during deployment. The road map says what you want to achieve; it does not present it as if it had already happened.
What Associació Alba teaches us
The best AI training leaves more than a certificate. It leaves an organisation able to make better decisions.
Training prepares people. Auditing orders reality. It opens up possibilities. Prioritizing protects resources. Pilot turns knowledge into change.
Sources and reading criteria
A case study built from the project’s audio, materials and photographs.
The figures come from the agenda, the results of the Ideató and the two route sheets delivered. Impact and cost estimates have not turned into results.
Associació Alba mission and trajectory ↗Let’s talk
Do you want the training to leave real capacity within the organization?
Tell us about your situation, even if the challenge is not fully defined. A member of our team will respond to understand the process and discuss a first step.
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