Arnau Sanz
Agentic Strategy & AI Transformation LeadKarminaAI StudioAgents · Services · Training
Operations & Quality · AGENT-A15
Cloud Index
This landing page explains what automates Cloud Index, what sources and tools you need, how the result is reviewed and how it can be applied within a company.
StrategyOwn knowledgeProportional permissionsHuman supervisionMeasurement and improvement
01
The agent, at a glance
What Accelerates
Inventorying repositories, classifying, detecting duplicates, assigning owners, reviewing permissions and preparing a search layer.
What does it deliver
Map of repositories, documentary catalog, metadata, possible duplicates, candidate sources, restricted contents, gaps, managers and review plan.
For whom it is
Organisations with information spread across Drive, SharePoint, Dropbox, servers, intranets, emails or project tools.
What it doesn't do
It does not move or delete files without approval, does not open permissions to facilitate search, does not decide which version is official only by date, and does not incorporate sensitive content into a general basis.
02
The problem it solves
Knowledge is not “on Drive” if no one knows which folder, which version, and which permission they have.
Repositories grow by accumulation. Each team creates folders, final copies, final versions and working files. When an answer is needed, the cost is not just to search: it is to check if what is found is valid and if it can be used.
The usual frictions are:
- Duplicate documents with different names.
- “Final”, “final2” and “definitive” coexisting.
- Official sources without owner.
- Inherited permissions too wide.
- Important documents within personal folders.
- Outdated information that continues to appear in the search.
- Agents who get more access than they need.
The Cloud Index creates visibility before creating automation.
03
What exactly is Cloud Index?
It is an agent that runs only authorized repositories and metadata, creates an inventory and applies rules to point out possible duplicates, absences, problems of nomenclature, ownership, permissions or validity.
You can work with metadata first. The reading of the full content is limited to the necessary areas and purposes. The result is a basis for making governance decisions, not an irreversible automatic reorganization.
04
What do you do, specifically?
01. Map repositories and permissions
Identifies spaces, owners, volume, file types, accesses and dependencies.
02. Create the inventory
Records name, location, date, author, version, type, state, and other agreed metadata.
03. Detect possible duplicates
Compare names, content or footprints and present groups for a person to decide.
04. Point out sources without governance
Marks important documents without responsibility, review, validity or classification.
05. Check accesses
Identify unusual permissions, external sharing, or policy discrepancies, without automatically revoking them.
06. Prepare authorized collections
It helps select which documents can feed a Knowledge Guide or a specific agent.
07. Keep the map updated
Detects new files, changes and sources that are again left without an owner.
DUBTE BACK
You don’t have to know which agent you need.
Let’s start with a repeated task, the sources available and the result you want to review. In a free video call we can assess if you need an agent, a service or simply better order the process.
Video call · free · no obligationBook a free video call ↗A short conversation to understand your starting point and bring clarity.
05
How it works from start to finish
- Define repositories, accounts and exclusions.
- Start with metadata inventory.
- Classify and detect possible problems.
- Presents samples and priorities.
- Owners validate duplicates, versions and permissions.
- Governed and recoverable changes apply.
- Collections are created for specific uses.
- The monitoring keeps inventory and records new gaps.
06
Example of situation
The most recent document is not always the current policy
The Cloud Index detects four versions of a policy. The most recent is a working copy inside a personal folder; the official version, older, is published on the intranet and has a responsible assigned.
The agent does not automatically replace the source. It groups the versions, shows locations, permits and dates and asks the person responsible to confirm the validity. Then, the Knowledge Guide collection points only to the validated source.
07
What do we need before we launch it?
Essential
- Repositories and areas included.
- Accounts and access of lesser privilege.
- Exclusions and types of sensitive content.
- Property policy, versions and retention.
- Responsible by repository or area.
- Rules for duplicates and changes.
- Purpose of the inventory and future agents.
Highly recommended
- Organizational and process map.
- existing nomenclature.
- classification of confidentiality.
- List of known official sources.
- Low number of people and projects.
08
How we implant it
- Diagnosis of Repositories and Risks.
- Pilot with a representative area.
- Inventory of metadata and validation of classification.
- Human review of duplicates, versions and permissions.
- Definition of Authorised Collections.
- Onboarding from documentary owners.
- Recurrent extension and maintenance.
A REAL TASK IS THE BEST BRIEF
Explain where the friction is concentrated.
You can send us an example, the approximate volume and how it is reviewed today. No need to share sensitive data to make a first assessment.
09
Human supervision and boundaries
The agent can
- Read metadata and authorized content.
- Create inventories and clusters.
- Detect possible duplicates or anomalous permissions.
- Propose owners and collections.
- Monitor changes.
Agent can't
- Delete, move or merge without approval.
- Expand permissions.
- Consider official a document for heuristics.
- Index excluded spaces.
- Feeding other agents without a purpose and an authorized set.
Stop and scale when
Find sensitive content, unexpected permissions, legal or clinical documents, confusing access identities, personal folders, or an action that may affect conservation and evidence.
10
Sources and possible connections
Google Drive, SharePoint, OneDrive, Dropbox, servers, intranets and document managers, according to access and feasibility. It can prepare the basis of Knowledge Guide, Blog Publisher, Meeting Notes or Brand Guard.
11
How do we measure if it adds value?
- Percentage of repositories.
- Critical documents with owner and validity.
- Duplicates reviewed and resolved.
- Time of location of an authorized source.
- Anomalous permits detected and corrected.
- Content properly excluded.
- Reusable collections for specific processes.
12
For whom does it make sense?
It can fit if
- The information is distributed among many spaces.
- Teams don't know which version to use.
- You want to build a Knowledge Foundation.
- There are frequent changes of people, projects or permissions.
- You need to prepare sources before activating other agents.
It’s not the first step yet.
- There is no owner of repositories.
- Access cannot be delimited.
- You want to give agents indiscriminate access for convenience.
- The project needs a legal or withholding decision first.
DUBTE BACK
You don’t have to know which agent you need.
Let’s start with a repeated task, the sources available and the result you want to review. In a free video call we can assess if you need an agent, a service or simply better order the process.
Video call · free · no obligationBook a free video call ↗A short conversation to understand your starting point and bring clarity.
13
Knowledge Foundation and adoption
Cloud Index is a piece of the Knowledge Foundation, but does not replace it. Inventing explains what exists; the Foundation decides what is the source, who is responsible for it, what each agent can consult and how it is updated.
The onboarding converts documentary owners into active participants: they review alerts, confirm versions and maintain classification.
14
Frequently Asked Questions
Do you read all the documents?
Not by default. It can start with metadata and expand only to approved areas and purposes.
Automatically remove duplicates?
No. It proposes groups of possible duplicates and a person decides to keep, archive, merge or discard.
Can you fix permissions?
It can detect and prepare changes. The revocation or extension is done according to the administrative circuit and with approval.
Is it an internal search engine?
It can feed one, but first it is a layer of inventory and governance. Searching without validity and permissions does not solve the problem.
Does it work for multiple clouds?
Yes, if connections and permissions are viable. Each repository maintains its borders.
How much does it cost and how long does it take?
It depends on the volume, repositories, permissions and quality of metadata. It starts with a small, high-value area.
15
Closure and conversion
What important document does it cost too much to find or validate?
Tell us where the knowledge lives, what teams need it and what risk generates the confusion of versions. We will prepare a first map without moving or opening anything outside of the agreed scope.
Direct contact hello@karmina.ai
The team
People who connect knowledge and practice
Ignasi Llorente
AI Partnerships & Business Director
Martina Díaz
AI Finance & Business Intelligence Director
Daniel Mallén
AI Operations & Workflow Lead
Eva Trigo
Generative Creative Director
Ariadna Miranda
AI Administration & Knowledge Operations Lead
Claudia Gonzalez
AI Client Success Manager
Jonan Basterra
AI Social Strategy Director
Laura Sabio
Agentic Social Media Lead
Agustina Córdoba
Content AI Specialist
Alba Gómez
Social Listening Specialist
Paola Cudeiro
AI Client Success Specialist
Roger López
AI Project & Workflow Specialist
Mar Berzal
AI Content Strategy Lead
Andrea Gallego
Community Intelligence Specialist
Candela de la Fuente
Content AI Specialist
Blanca Gómez
AI Community Operations Specialist
Cintia Armajach
Content AI SpecialistLet’s talk
Let's talk about Cloud Index
Tell us about your situation, even if the challenge is not fully defined. A member of our team will respond to understand the process and discuss a first step.
hello@karmina.ai